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Prompts that get you a better answer

Ready-made prompts for emails, meetings, spreadsheets, planning and more, at your level. Copy one, fill in the [square brackets] with your details, and paste it into ChatGPT, Claude, Gemini or any AI assistant. 32 are free; the other 64 come with Pro.

96 prompts32 free to copy12 kinds of job

2 free prompts in Emails and messages at beginner level

Emails and messages

Reply, chase and say no, in your own voice and in less time.

  • BeginnerFree

    Reply to an email in your own words

    Turns what you want to say into a clear, polite reply that sounds like you.

    The prompt

    Help me reply to an email. It’s from [who sent it, and how well you know them], and it’s about [what the email is about]. What I want to say, in rough notes: [your notes, such as yes to Tuesday, no to the extra report]. Write a reply of no more than [number] sentences, in a [friendly / formal / firm but polite] tone. Use plain English and UK spelling, and don’t add anything I haven’t said. Give me two versions to choose from.

    Tips and an example

    Tips for a better answer

    • Bullet points are fine for your notes, even scrappy ones. The AI finds the words; you make the decisions.
    • Not quite right? Reply with what to change, such as “warmer, and shorter”, rather than starting again.

    An example, filled in

    Help me reply to an email. It’s from Sam, a colleague in another team I’ve worked with a few times, and it’s about joining a project kick-off and writing up a summary report afterwards. What I want to say, in rough notes: yes to the kick-off on Tuesday at 2pm; no to the report this month, as I’m on leave; happy to help with the next one. Write a reply of no more than four sentences, in a friendly tone. Use plain English and UK spelling, and don’t add anything I haven’t said. Give me two versions to choose from.

  • BeginnerFree

    Say no without burning a bridge

    Writes a warm, clear no to a request, with something else to offer if you have it.

    The prompt

    I need to turn down a request and keep a good relationship. The request: [what you’ve been asked to do]. It’s from [who asked, and how you know them]. My reason, if I want to share it: [your reason, or “none, keep it vague”]. What I can offer instead: [an alternative, or “nothing”]. Write a short message, under 100 words, that says no clearly in the first two sentences, thanks them, and doesn’t over-apologise or make excuses. Make it [warm / professional / brief]. Give me one version for email and one for a text or chat message.

    Tips and an example

    Tips for a better answer

    • A clear no near the start is kinder than one buried in apologies. Ask the AI to check it can’t be read as a maybe.
    • Read it aloud before you send it. If you wouldn’t say it to their face, change it.

    An example, filled in

    I need to turn down a request and keep a good relationship. The request: give a talk at a charity quiz night on 14 March. It’s from Jo, who runs our local residents’ group; we’ve met a few times. My reason, if I want to share it: I’m away that weekend. What I can offer instead: I could record a two-minute video message for them to play on the night. Write a short message, under 100 words, that says no clearly in the first two sentences, thanks them, and doesn’t over-apologise or make excuses. Make it warm. Give me one version for email and one for a text or chat message.

The prompts are AI-assisted, like everything we publish, and written to our house style. Spotted a problem with one? Tell us and an editor will check it.