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Prompts that get you a better answer

Ready-made prompts for emails, meetings, spreadsheets, planning and more, at your level. Copy one, fill in the [square brackets] with your details, and paste it into ChatGPT, Claude, Gemini or any AI assistant. 32 are free; the other 64 come with Pro.

96 prompts32 free to copy12 kinds of job

2 free prompts in Meetings

Meetings

Agendas, notes, actions and the follow-up email.

  • BeginnerFree

    Turn meeting notes into actions

    Tidies rough notes into decisions, actions, owners and dates.

    The prompt

    Here are my rough notes from a meeting about [what the meeting was about]: [paste your notes, using roles or initials instead of full names]. Turn them into three sections: Decisions, Actions (as a table with Action, Owner and Due date) and Open questions. Only use what’s in my notes: if an action has no owner or date, write “to agree” rather than guessing. Keep it short, clear and friendly enough to paste into an email to everyone who was there.

    Tips and an example

    Tips for a better answer

    • Send the actions within a day, while everyone still remembers agreeing to them.
    • Working from a transcript instead of notes? Check the actions against it: AI can mix up who said what.

    An example, filled in

    Here are my rough notes from a meeting about planning the summer open day: open day 21 June. JB to book marquee? budget 2k max. KT posters by end May. need volunteers, who asks? parking: talk to the school. Turn them into three sections: Decisions, Actions (as a table with Action, Owner and Due date) and Open questions. Only use what’s in my notes: if an action has no owner or date, write “to agree” rather than guessing. Keep it short, clear and friendly enough to paste into an email to everyone who was there.

  • IntermediateFree

    Summarise a meeting transcript

    Turns a long transcript into the summary you’d write if you had time.

    The prompt

    Summarise the meeting transcript below for people who weren’t there. The meeting was about [what it was about], and the people were [their roles, such as chair, finance lead and two designers]. Start with a three-sentence summary, then list the decisions, the actions (who, what and by when) and the open questions. Quote the exact words for any decision, deadline or figure, so it can be checked. If people disagreed, say about what. Leave out small talk, don’t add anything that wasn’t said, and keep the tone neutral. The transcript: [paste the transcript, with anything personal or confidential removed]

    Tips and an example

    Tips for a better answer

    • Only record or transcribe a meeting when everyone knows and has agreed, using the tools your employer allows.
    • Check every decision and figure in the summary against the transcript before you send it on.

    An example, filled in

    Summarise the meeting transcript below for people who weren’t there. The meeting was about choosing a supplier for the office phones, and the people were chair, finance lead, IT lead and the office manager. Start with a three-sentence summary, then list the decisions, the actions (who, what and by when) and the open questions. Quote the exact words for any decision, deadline or figure, so it can be checked. If people disagreed, say about what. Leave out small talk, don’t add anything that wasn’t said, and keep the tone neutral. The transcript: CHAIR: So, two quotes. FINANCE: Supplier A is £4,200 a year. Supplier B is £3,900, but it’s a three-year contract. IT: B’s phones are older models. CHAIR: Let’s go with A if they’ll match B’s price. FINANCE: I’ll ask them by Friday.

The prompts are AI-assisted, like everything we publish, and written to our house style. Spotted a problem with one? Tell us and an editor will check it.